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MSU Home :: Electronic Proposal Submission

6. Electronic Proposal Submission

Prior to submitting a proposal to a sponsor using an electronic submission system, principal investigators/project directors are still required to have the proposal reviewed and approved by the University. Typically, there are four levels of approval needed: PI, Department Chair, Dean, and the Office of Research and Sponsored Programs.   

Most electronic proposal systems require approval of an application by an Authorized Organizational Representative (AOR).  The Associate Vice President for Research is the individual designated as the Authorized Organizational Representative for proposals submitted electronically.   

Several federal agencies have developed their own electronic proposal submission systems. Most systems require the creation of a profile by the project director. During the process of creating a profile, the project director will be required to assign themselves a username and password. The ORSP staff serves as administrators of these electronic systems. In order for the ORSP staff to upload proposal documents into the electronic proposal submission system, the project director must allow access to this information.  Access is provided by supplying the ORSP staff with the username and password of the profile.  

Prior to submitting a proposal to a sponsor requiring an electronic proposal submission (, NSF Fastlane, eRA Commons, etc.), the principal investigator/project director is required to submit all documents to the Office of Research and Sponsored Programs, which is the unit responsible for all proposal submissions.  The ORSP staff will upload all proposal sections into the electronic system for submission to the agency. Once the electronic system has validated the application is complete and ready for submission, the ORSP staff will submit the application.  

Faculty and/or staff should not register Morehead State University for any electronic proposal submission system. The ORSP staff downloads and installs such applications, and reviews instructions/documentation on how to use the system.

Research and Sponsored Programs Calendar

Research News

      • The Appalachian Regional Commission has awarded MSU a $500,000 grant to continue the Appalachian Rural Dental Educational Program, an initiative started in 2011 with the University of Kentucky and the University of Pikeville to increase the number of practicing dentists in Appalachia, and provide a campus-based oral health awareness program. For more information, click here to view the official news release.
      • The Office of Accounting & Financial Services has released the 2014-2015 Fiscal Year Fringe Benefit Rates for all sponsored program budgeting. These rates are in effect for grants and contracts beginning on or after July 1, 2014. For more information, please contact the Office of Research & Sponsored Programs at 606-783-2010.
      • The US Environmental Protection Agency, through the Kentucky Division of Water, has awarded Morehead State University a three-year, $376,893 grant for implementation of the Triplett Creek Watershed Based Plan. Led by Environmental Center Director April Haight, the project aims to reduce nonpoint source pollutant loads in the Triplett Creek Watershed and meet water quality standards by implementing a plan that calls for a range of best management practices that target sediment, bacteria, nutrients, and other pollutants. Additional information about this project can be found here, or by contacting April Haight at 606-783-2455.
      • The Kentucky Environmental Education Council has awarded Morehead State University a $112,000 grant to administer the Kentucky University Partnership for Environmental Education (KUPEE). KUPEE focuses on achieving systemic change in the way universities prepare educators and future leaders by ensuring environmental education is central to colleges of education across the Commonwealth. Led by Biology Professor Brian Reeder, KUPEE is a partnership between MSU and Eastern Kentucky University, Kentucky State University, Murray State University, Northern Kentucky University, and Western Kentucky University. For more information about the project, please contact Brian Reeder at 606-783-2957.
      • The US Department for Health and Human Services' Substance Abuse and Mental Health Services Administration (SAMHSA) has awarded Morehead State University a 3-year, $267,064 grant to design and implement a campus Suicide Prevention Program on all of MSU's campuses.  Directed by Mental Health Counselor Carol Barnett, the project seeks to create a Suicide Prevention Program that will systematically create a campus environment that is safer for all students, staff, and faculty, to intervene and assist those at risk for suicide, and to create an enhanced infrastructure to promote a cultural change regarding the perception of mental health. For more information about the project, please contact Carol Barnett at 606-783-2123.




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