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    Human Resources & Payroll

MSU Home :: Payroll


MSU Payroll strives to provide accurate and timely payment to faculty, staff and student employees. We do this while complying with the University's compensation, benefits and reporting policies along with federal, state and local regulations.

Location & Hours

310 Howell-McDowell

Monday - Friday, 8 a.m. - 4:30 p.m.

Instructions & Resources

Payroll Information

  • Employees are paid semi-monthly on the 15th and 30th of each month.  If the 15th or 30th fall on a weekend or University holiday, the pay release is the preceding workday. 
  • Direct deposit is mandatory for all full-time employees, but is available to all employees. If direct deposit isn't elected, checks will be distributed by your department.  
  • Everyone needs to fill out a federal W-4 and state K-4 form for withholding taxes.
  • Exempt employees are paid on a current basis.  Hourly employees are paid after the fact.
  • Academic year appointments (limited to faculty) are paid either over twelve months (24 pay).  The 24 pay option begins on 8/15 and extends through 7/31 of the following year. 

Direct Deposit Information

The payroll office must receive written notification that you want to enroll in direct deposit. The prenote date represents the transfer of a $0.00 deposit electronically.  On this date you will receive an official check, however, it is very important that you verify with your bank that a $0.00 transaction has been deposited into your account.  This allows you time to alert us that there is a problem with the system before any actual funds are transferred electronically. On the effective date, your funds will be transferred electronically. 

  • The online direct deposit is for Accounting and Financial Services (refunds or check requests). Payroll requires a printed form to be delivered to our office, either through mail, fax, or hand.
  • If you close or switch accounts, please make sure to let Payroll know to ensure your money isn't being sent to an old account. This has to be done by the 5th for the 15th release or 20th for the 30th release.

W-4 Information

  • Employees must complete Form W-4 so the Payroll Office can withhold income tax from their paycheck.  W-4's are available from the Payroll Office or from our website.  There are two W-4's -- one for federal income tax withholding and one for state income tax withholding.  These forms require name, address, social security number, marital status, number of allowances claimed and a dated signature.  This information will remain in effect until new W-4 are submitted.  Forms should be returned to the Payroll Office, HM 106.
  • An individual wanting to claim "Exempt" from Federal and/or State income tax must indicate this on the W-4.  Leave the allowance area blank and enter "EXEMPT" in the appropriate box on the form.  This status is only valid for the calendar year in which it is submitted.  A new W-4 claiming "exempt" must be filled out by February 15th of the following year.
  • Nonresident Aliens (NRA) must complete the appropriate paperwork.  If there is a tax treaty with the NRA's home country of residency, he /she may complete Form 8233 (available in the Payroll Office) for tax exemption.  Form 8233 must be completed each calendar year. We will also need your Visa, social security card and the I-20 letter.


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