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Request a Project


  1. Submit a project request form or email to with a brief description of the project/item along with the intended audience and justification as to how it aligns with the University's strategic plan.
  2. The Office of Communications and Marketing will review each request on a case-by-case basis.

We appreciate your assistance in minimizing expenditures as much as possible. For further questions or concerns about this policy, contact Toni Hobbs at

The Office of Communications and Marketing (OCM) resources must be fully dedicated to and focused on the highest priorities of the institution. In order to produce the quality of materials we can, should and are able to provide, we must be able to prioritize the most critical needs of the institution with a structured and systematic approach.  

Projects should focus on the following: 

  • Recruitment 
  • Retention 
  • Student success 
  • Fundraising specifically related to the above (through coordination with Alumni Relations & Development) 
  • Content should highlight one or more of the four brand pillars: 
  • Academic excellence 
  • Personalized student success 
  • Authentic MSU experience 
  • Value and affordability 

Requested projects outside this scope will require presidential/vice presidential approval.
OCM provides templates for flyers and posters that can be used for campus events. 

The Office of Communications & Marketing will evaluate each project request for connection to the MSU Strategic Plan, Marketing Plan and institutional priorities. OCM staff will respond to your request as soon as possible. Most projects require 4 WEEKS for design and production, so please plan ahead and submit your materials as early as possible. 

Project Request Form (print, web, video, news, photos, etc.)

MSU stationery: 

If you have questions about your project, please email or call 783-5498.



After you submit a project request, you should receive a confirmation email within 15 minutes of submission (if not, email us); a representative from the Office of Communications (OCM) will contact you for more details.

Depending on the size and scope of your request, you may be asked to meet with an OCM team for a creative briefing. At that meeting, we will discuss your audience, goals and objectives, how your event or project aligns with MSU strategic plan, potential competitors and more!

After this discovery phase is complete, we will work with you to assemble the text, images and design needed to complete your project.

When your design is ready to review, you will receive an email from Communications and Marketing and/or ProofHub, our proof management system. Click on the link in the email to add comments or mark as approved for printing. Your project cannot move forward until you have completed this step. Your "new proof" email will look similar to this:
graphic: sample proof email

Upon approval, your project will enter the production phase. It will be sent to print and you will receive an email regarding payment (job request form or on-campus transaction).  

If, at anytime during the process, you have questions or need assistance, please contact our customer relations manager at 783-9328 or email