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Census Policy

In accordance with federal regulations, the Office of Financial Aid will recalculate federal, state, and institutional student aid awards based on the enrollment status, which is the end of the 6th day of class for both fall and spring semesters.  All federal, state, and institutional aid will be based upon the Census Date enrollment status.

Information is subject to change without notice due to changes in federal, state and/or institutional rules and regulations. Students must complete a FAFSA every year. Students must be making satisfactory academic progress to continue to receive financial aid.
Census is the point in time that the office of financial aid evaluates students' official enrollment status for financial aid purposes. The actual time that Census occurs is determined by the Registrar's office each semester and is the end of the 6th day of class for both fall and spring semesters.
Please contact both the Office of Financial Aid (606-783-2011 or and the Office of Accounting and Financial Services (606-783-2019 or with questions regarding complete withdraw from the semester. Each student situation will be different based on time of withdraw from the semester and the types of financial aid received by the student.
If a student adds a class after the Census Date for the semester, the student's Federal Pell grant will not be increased.  Classes added after the Census Date will not be eligible to be counted for Federal Pell grant eligibility purposes, although they may be counted for Federal Direct Loan eligibility purposes.
A Federal Pell grant offer made at the beginning of the semester is based on full-time entitlement. Full-time entitlement means you are enrolled in at least 12 credit hours. The Office of Financial Aid will make adjustments to student account after the census date to match student entitlement based on actual hours enrolled.
A Direct Subsidized/Unsubsidized & PLUS Loan offer(s) made at the beginning of the semester assumes you will be enrolled at least six credit hours. Federal Regulations require that students are enrolled at least 6 credit hours to be eligible to receive Direct Subsidized and Direct Unsubsidized loans.
Direct Subsidized/Unsubsidized and PLUS loan funds may be adjusted after the census date if a student increases their enrollment.
Example: If a student is initially registered for three credits and loans are not offered, but the student adds an additional three credits after the census, the student could receive loan funds (if they make that request to the financial aid office). However, if a student has six credits as of the census, but then withdraws or drops a course, they fall below six credits. If their Direct Subsidized/Unsubsidized loan funds have not disbursed yet, the student will no longer be eligible to receive the funds.

If you know that you will not be enrolled full-time as of the census date, you may email to receive a more accurate offer of your term entitlement. You are strongly encouraged to let our office know of your less than full time enrollment. If you do not report your less than full-time enrollment, your financial aid offers (which may include Federal and State aid) will not be adjusted until on or after the census date.