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PSE-7 Discipline, Reassignment or Dismissal

Policy: PSE-7
Subject: Discipline, Reassignment or Dismissal
Approval Date: 07/01/85
Revision Date: 12/14/90; 09/15/2000; 08/08/19
Last Review Date: 08/08/19

PURPOSE:

To outline steps to be taken by a supervisor when a staff member fails to meet acceptable standards of conduct, as determined by the University and, when in the judgment of supervisor(s), informal or formal action, including possible suspension, reassignment or dismissal, is warranted. This procedure does not apply to a staff member during his/her initial probationary period.

ORAL WARNING:

A supervisor may not deem a matter of such magnitude to require formal action. In such instance, the supervisor may determine that an oral warning is sufficient to correct the situation. The oral warning should include a review of wherein the staff member has failed to meet acceptable standards of conduct, what is expected to meet acceptable standards of conduct, and what future actions may result if such standards are not met.

WRITTEN REPRIMANDS:

A written reprimand may be issued to a staff member whose continued failure to meet acceptable standards of conduct may result in dismissal. Written reprimands shall be issued and administered in the following manner:

A meeting between the supervisor and the staff member shall be held as soon as practicable after the supervisor determines that discipline may be needed.

In the meeting the supervisor shall inform the employee that it is a disciplinary meeting, and if the facts warrant, a written reprimand will be issued.

The employee will be given an opportunity to present his/her side of the case. If the supervisor determines that discipline should occur, the written reprimand shall be issued to the employee as soon as that determination is made.

The written reprimand shall include the facts at hand, the date or dates of meetings with the employee to discuss the matter, the persons present, the manner in which the employee has failed to meet acceptable standards of conduct, what is expected to meet such standards, and that dismissal will result if such standards are not met.

A copy of the written reprimand shall be placed in the staff member's file in the Office of Human Resources.

Suspensions with or without pay may be administered in conjunction with the written reprimand upon approval of the President with supporting recommendations by the staff member's supervisor(s), the appropriate Vice President and the Director of Human Resources.

The written reprimand may be removed from an individual's file when a written request for so doing is submitted to the Director of Human Resources by the employee's supervisor with a favorable recommendation endorsement by the next up-line supervisor(s) and appropriate Vice President.

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Human Resources & Payroll

301 Howell-McDowell
Morehead, KY 40351

EMAIL: humanresources @moreheadstate.edu
PHONE: 606-783-2097
FAX: 606-783-5028

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